Licenses

On the Licenses page you upload TAS license keys and check how long they are valid. A valid license unlocks template editing and XML process import. Only administrators can see this page. Open it via Administration → Security → Licenses.

No.ElementPurpose
1CloseReturns you to the Administration menu.
2License resultShows which features are licensed and until when.
3Add licenseOpens a dialog for entering a license key.
4NameLicense name. If the key does not contain one, TAS builds it from the validity dates, for example “License 2026-08-03 – 2027-08-03”. A license without a name is shown in the list as Untitled.
5License IDUnique identifier assigned to the license by the issuer. Useful when communicating with the TAS supplier.
6NoteYour note entered when uploading the license.
7Valid fromWhen the license was issued.
8Valid toUntil when the license is valid.
9CreatedWhen the license was uploaded to TAS.
10Inserted byWho uploaded the license.
11ActiveYes until the Valid to date has passed. No after expiry.
12Row menuContains the Delete action.
13Record countNumber of licenses in the list. Use the arrow to reload the list.
14ViewSelects the list layout.
15ColumnsSelects which columns are shown in the list.
16ExportDownloads the list of licenses as a spreadsheet.

Below each column name there is a filter field. Filter the Active column by choosing Yes / No, and dates using the calendar.

Adding a license

You receive the license key from the TAS supplier. The key is issued for a specific address (hostname) of your server.

FieldPurpose
License keyRequired. The complete license key exactly as you received it.
Note (optional)Your own note on the license, up to 250 characters. It is shown in the Note column.

Save verifies and saves the key. Close closes the dialog without saving.

TAS verifies the key when saving. It rejects the key and shows an error if:

  • the key is invalid or not signed by the TAS issuer,
  • the key is issued for a different server address. The error then states which addresses the license is valid for and what address your server has.

After a successful save, the application reloads itself shortly so that the new license takes effect immediately.

How to upload a new license

  1. Click Add license.
  2. Paste the complete key into the License key field.
  3. Optionally fill in the Note, for example the contract number.
  4. Click Save.
  5. After the page reloads, open License result and check the validity date.

You do not need to delete the old license. If several licenses are uploaded, each feature is governed by the one with the latest Valid to date.

License result

The dialog shows what actually applies to this server from the uploaded licenses: for each licensed feature, the date until which it is unlocked. The template feature means template editing. Only licenses with a valid signature and the correct server address are counted.

If there is no valid license, the dialog shows No data found.

What is locked without a valid license

When the license is missing or expires:

  • Opening the Templates section displays the License key missing dialog. After you close the dialog, you return to the previous page.
  • You cannot create or delete templates and their headers, copy headers or change template components (variables, tasks, task links, prints, sections, case overviews, shredding).
  • You cannot import or export templates or variable usage.
  • XML Process Import does not work.

Regular work with cases and tasks continues to work.

Keep an eye on the Valid to date
Request a new license in advance. After expiry, template editing stops working until a new key is uploaded.

Deleting a license

To delete a license, open the row menu (three dots), choose Delete and confirm the prompt Do you really want to delete the license.

A license can only be deleted by the user who uploaded it or by a superadministrator. TAS refuses deletion for anyone else. After deletion, the application reloads itself. If the deleted license was the only valid one, template editing is locked immediately.

Related: Authentication, Vault, Templates, XML Process Import

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