Dynamic list

The Dynamic list type offers a selection of records that TAS manages elsewhere: users, organizational units or roles. The list is always up to date; a new user or unit appears in it without changing the template. A variable holding a user can be used as a task solver or for case permissions. You set it up in the variable editor (Templates › template › Variables › variable). The common part of the editor is described in the article Variables: overview and common settings.

Settings

No.FieldPurpose
1Dynamic listRequired source of the list: User, Org. structure or Role. If named dynamic lists exist in the system, they are also offered here under their names.
2URLOnly for the User and Role sources. A custom TAS service address from which the list is loaded instead of the full list, for example /users/role/4073 for the members of one role or /users/organization/5110 for the members of one organizational unit. TAS adds the leading slash automatically.
3Allow multiple selectionThe user can select multiple records.
4Display selection as tagsA drop-down selection; selected records appear as tags in the field. Without this option, the field has two lists (options and assignment).
5Allow selection of all itemsOnly for two lists. An option to select all records at once.
6Allow search in assignmentOnly for two lists. Search is also available in the list of selected records.
7Double height for contentOnly for two lists. Lists twice as tall.

Organizational structure and structured list

No.FieldPurpose
1Dynamic listThe Org. structure source. The URL field is not displayed for this source.
2Structured listOnly for the organizational structure with multiple selection. Units in the list are indented according to their level in the tree instead of being sorted alphabetically.
Business variable
A variable with the User source can be marked as a Business variable in the right part of the editor. HR agenda can then find and replace a departing user in it. Do not enable this option for other sources; saving would fail with an error.

How it looks in the form

Line manager is a selection of one user, Department a selection of one organizational unit.

The user types part of a name and the list narrows down. The number of matching and total records is shown at the bottom. System users are not shown in the list.

For the organizational structure with single selection, the list shows the tree of units indented by level.

Multiple selection

Access roles is a selection of multiple roles with two lists. On the left are the options with search, on the right the selected items (Assignment). The user moves an item using the plus icon that appears on mouse hover, or using the buttons between the lists. With Allow search in assignment enabled, the right list also has a search field.

In a read-only field with single selection, the name of the user, unit or role is displayed as text.

Related: Variables: overview and common settings, Dynamic Table, HR agenda, Roles and competences, Organizational structure.

Date

Sequence
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