Text and Multiline text

The Text type is used for short single-line values (name, personal number, password). The Multiline text type is for longer texts, optionally with formatting. You set up both types in the variable editor (Templates › template › Variables › variable). The common part of the editor is described in the article Variables: overview and common settings.

Text

No.FieldPurpose
1ValueDefault text that the variable gets in a new case.
2Numbers onlyThe field accepts digits only. Other characters (spaces, dots, letters) are removed while typing. The value remains text, so leading zeros are preserved, for example in a personal number or postal code.
3Show as passwordThe text is hidden behind dots while typing. The user can temporarily reveal it using the eye icon. In a read-only field, asterisks are shown instead of the value. The option is not offered when Autocomplete is enabled.
4AutocompleteThe field becomes a selection with suggestions loaded from a TAS service. The option is not offered when Show as password is enabled.

Autocomplete

No.FieldPurpose
1AutocompleteEnables loading of suggestions.
2URLRequired address of the TAS service from which suggestions are loaded, for example /users/active or /org-units/active. The help icon on the right opens an overview of usable addresses and properties (users, users by role or org. unit, roles, org. structure, overviews and more).
3PropertyRequired name of the property whose value is offered and saved, for example user_display_name or orgstr_name.

While typing, the user sees suggestions matching the entered text. The text of the selected suggestion is saved to the variable, not a reference to the record. If you need to work further with the selected user or unit (task solver, permissions), use a dynamic list instead.

What it looks like in the form

Employee name is plain text with help (question mark icon) and is required in the form. Personal number has Numbers only enabled, Initial Wi-Fi password is shown as a password.

Multiline text

No.FieldPurpose
1ValueDefault text. Without the editor, it is a multiline text field.
2EditorEnables the editor with formatting (bold, bullets, links, tables, images). The value is then saved as HTML.

Editor and advanced editor

No.FieldPurpose
1ValueDefault text, already formatted when the editor is enabled.
2EditorEnables the editor with formatting.
3Advanced editorShown only when the editor is enabled. Adds more tools: search, alignment, font and size, colours, source code and more.
Disabling the editor for a variable in use
A variable with the editor saves HTML. If you later disable the editor, users will see HTML tags from earlier values in the plain text field.

What it looks like in the form

Without the editor, the field has four rows and the user can resize it by dragging the bottom right corner.

With the editor, the user writes formatted text. In a read-only field, the formatted text is displayed in a frame without tools.

AI translation
When AI is enabled in the installation, the variable settings of both types include the Allow AI translation option. In a read-only field, the user then sees a button for translating the value into their language. For text with Numbers only enabled, the option is not saved.

Related: Variables: overview and common settings, Dynamic list.

Document list

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