Lists (texts, numbers, dates)

Lists let the user choose from a fixed list of values that you enter directly in the variable. There are three types: Text list (for example, contract type), Number list (length of the probation period in months) and Date list (orientation day dates). You set them up in the variable editor (Templates › template › Variables › variable). The common part of the editor is described in the article Variables: overview and common settings.

List or dynamic table?
A list suits a short list of values that changes rarely and belongs to a single template. A list that is shared by several templates or maintained by someone other than the template author should be stored in a dynamic table and used through a Dynamic table variable.

Text list

For a text list, you enter the values in the lower part of the editor, Values, which spans the full width.

No.ElementPurpose
1DefaultRequired value of the item. This value is stored in the variable and is used by calculations, conditions and overviews.
2, 3LanguagesTranslation of the item for each application language. In the form, the user sees the translation in their language. Without a translation, they see the default value.
4New rowAdds an empty item to the end of the list.
5BulkOpens a window for inserting several items at once.

To change the order of items, drag them by the three-line icon on the left; to delete an item, use the trash icon on the right. The user sees the items in this order.

Bulk add

In the Default field, enter the values, each on a new line. In the language fields, enter the translations in the same order: the first line of a translation belongs to the first line of the default values. The Add button appends the items to the end of the list.

Number list and date list

No.ElementPurpose
1Add anotherAdds a field for another value.
2BulkInserts several values at once, each on a separate line.

You enter the values in the Values section. Each value is in a separate field. Use the three-line icon to change the order and the cross to remove a value. Number lists and date lists have no translations.

For a date list, the Add date button adds a field with a calendar. In bulk insert, enter dates in the format of your language (for example, 12/07/2026 in English or 7.12.2026 in Czech).

Selecting multiple items

All three list types have the Allow multiple selection checkbox. When you select it, display settings appear.

No.FieldPurpose
1Allow multiple selectionThe user can select more than one value.
2Show selection as tagsThe field is a drop-down and the selected items are shown in it as tags. Without this option, the field has two lists: available items on the left, selected items on the right.
3Allow selection of all itemsOnly for the two-list display. Adds an option below the lists to select all items at once.
4Allow search in assignmentOnly for the two-list display. Adds a search field above the list of selected items as well.
5Double height for contentOnly for the two-list display. The lists are twice as tall, which is useful for long lists of options.

The two-list display is shown in the article Dynamic list (the Access roles field).

How it looks in the form

Orientation day is a date list, Contract type is a text list and Probation period (months) is a number list. All three fields are single-value drop-downs.

When the user opens the drop-down, they see the items in the order set in the editor. Typing text narrows down the options.

Changing values in a list that is in use
Cases store the default value of the item. If you rename or delete an item, cases with the original value still have it stored, but it is no longer available in the selection. It is therefore better to change only the translations and to add a new item next to the old one.

Related: Variables: overview and common settings, Dynamic table, Dynamic list.

Variables: overview and common settings

Dynamic Rows
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